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Home > Plan Your Event > Event Booking Process > Weddings, Banquets & Business Meetings

Weddings, Banquets & Business Meetings

Our Booking Process

At the beginning...
  • A discussion with the client takes place to understand the event's purpose and needs.
  • A pre-event estimate is then created. This aids in identifying the room needs as well as gives an idea of financial requirements.
  • If food & beverage is requested, a food estimate will also be presented at this time.

When ready to secure your venue...
  • A License Agreement (Contract) is then presented to book the event.
  • 50 percent of the Facility License Fee (Room Rental) is collected at the time the contract is signed.

As the event draws closer...
  • Discussions with your Event Manager will occur in order to better detail the layouts, items and services required.
  • Discussions with your Food & Beverage Director will occur to review your menu and attendance numbers.
Two weeks before event...
  • Food & Beverage final menu with serving times are confirmed.
One week before event...
  • A final estimate is presented for payment in full, along with your final Food & Beverage numbers.
At the conclusion...
  • Upon the conclusion of the event, a finalized inventory of the actual usage will be confirmed. A final invoice will be produced. The difference will be paid accordingly. Either the client will pay the difference, or the Cabarrus Arena & Events Center will reimburse the difference.

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